How to Use

Installation and Login

App Installation

1. On your mobile device, open a browser and visit groopa.app.
2. Install the app on your mobile device:
   Android devices

   1. Tap the "Install" button at the top of the website.
   2. If you don't see the "Install" button, open the browser menu, select "Add app to Home screen" and follow the browser instructions.
   3. If the browser offers "Enable notifications" during installation, enable them.
   iPhone devices

   1. Tap the "Share" button, select "Add to Home Screen" and follow the browser instructions.
   2. If this option is not available, visit groopa.app in a different browser (Chrome), where you can install the app by tapping the "Share" button and selecting "Add to Home Screen".
   3. If the browser offers "Enable notifications" during installation, enable them.
3. Close the browser and open the app on your mobile device.

Language Settings

• The app language will initially match the language of the browser you used to install the app.
• You can change the language in the menu in the upper right corner of the app or in your account settings, which are also accessible from the menu in the upper right corner.
• The selected language will also be the default language for notifications of your newly created groups.
• You can change the notification language for newly created groups in the group settings, accessible from the menu in the upper right corner when you are on the group pages.

Creating an Account

1. Open the installed Groopa app.
2. On the login screen, click "Sign up".
3. Enter your first and last name, email address and choose a password.
4. To verify your email address, click the button or link in the received email. This will return you to the installed Groopa app.

Logging into the App

1. On the login screen, enter your email address and the password you chose during registration and click the "Log in" button.
2. After successful login, make sure to enable notifications. Without notifications enabled, the app cannot serve its purpose. You can also enable notifications at any time in your account settings within the app.
3. After successful login, you will be redirected to your groups list "My Groups", where you can create your own groups, join existing groups with a code, or enter groups you have already joined.

Forgot Password

1. If you forgot your password, click "Forgot Password?" on the login screen.
2. Enter your email address and click "Reset Password".
3. You will receive an email with a password reset link.
4. Click the link and enter a new password.
5. After successful reset, you can log in with your new password.

Groups

Creating a Group

1. On the "My Groups" page, click the button in the top right corner before the menu button and the join group button.
2. Enter the group name and click the "Create group" button.
3. Follow the instructions to pay the annual subscription for the group.
4. Successfully creating a group will redirect you to the "My Groups" page, where you can click on your new group to enter it and start managing it.
5. Share the code of your new group with other members so they can join the group.

Joining a Group

1. On the "My Groups" page, click the button in the top right corner before the menu button.
2. Enter the group code that was shared with you by the owner, administrator, or another member of the group you want to join and click the "Join group" button.
3. Successfully joining a group will redirect you to the "My Groups" page, where you can click on the group to enter it and start viewing and responding to all group activities.

Group Settings

1. As an owner or administrator, you can access group settings by clicking "Group Settings" in the menu in the top right corner. This option is available in the menu on all group pages, indicated by the group name at the top of the page.
2. In settings, you can:
   • Change the group name.
   • Copy the group code for sharing with other members.
   • Change the timezone in which event dates and times will be displayed.
   • Set the default event duration, which will be used when automatically setting the end time based on the selected start time when creating new events.
   • Set the default group language.
   • Set attendance visibility for all group members or only for owners and administrators.
   • Set whether the option to notify members when creating an event should be enabled or disabled.
   • Set the reminder time that is automatically added when creating an event.
   • Add custom fields for storing additional member information and choose whether member responses on events should be displayed grouped by custom field values.

Events

Creating an Event

1. On the "Events" page within a group, click the button in the top right corner before the menu button.
2. Enter the event title, select the start and end date and time, enter the location, notes, set event recurrence, add automatic reminders, and choose whether members should be notified when the event is created.
3. Click the "Create event" button to create the event.

Manually Triggering Event Notification

1. On the event page, click the button in the top right corner before the edit event button.
2. In the popup, you can choose to send an event notification to (1) all unconfirmed group members who responded with 'Not Attending', 'Maybe', or did not respond, or (2) all group members.
3. Click the "Send notification" button to send the event notification to the selected group members.

Editing an Event

1. On the event page, click the button in the top right corner before the cancel event button.
2. You can edit the event title, start and end date and time, location, notes, automatic reminders, and choose whether members should be notified about the event update.
3. Click the "Update event" button to update the event. For recurring events, you can choose to update only this event or all recurring events in the series. The popup contains information about updating events if you decide to update all events in the series.

Canceling an Event

1. On the event page, click the button in the top right corner before the menu button.
2. In the popup, you can choose whether to notify group members about the event cancellation. Click "Cancel this event" or "Cancel all recurring events" to cancel the event or all recurring events.

Deleting Events

1. You can delete past or canceled events, which you can access through the "Events/Past" or "Events/Canceled" options in the menu when on group pages.
2. You can delete all past or canceled events at once, individual past or canceled events, and series of past or canceled recurring events when on the page of an individual past or canceled event or recurring event.

Event Notifications

1. You can receive event notifications when an event is created, updated, or when an event or recurring event is canceled.
2. After clicking on an event notification, you will be redirected to the event page where you can confirm or decline attendance by clicking the 'Yes', 'No', or 'Maybe' buttons.

Confirming Event Attendance

1. You can confirm or decline event attendance by clicking the 'Yes', 'No', or 'Maybe' buttons on the event page.

Members

Viewing and Editing Members

1. On group pages, click on the "Members" option in the menu in the top right corner of the page.
2. By clicking on a group member, you will be redirected to the member's profile page where, as an owner or administrator, you can (1) set the 'Custom Fields' value for the member that you added in 'Group Settings', (2) change the member's role, or (3) remove the member from the group.

Custom Fields for Members

1. As an owner or administrator, you can create 'Custom Fields' in 'Group Settings' to collect additional information about members.
2. You can create text custom fields or selection custom fields for which you can add options.